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ELEMENTARY TEACHERS' FEDERATION OF ONTARIO
THE HASTINGS AND PRINCE EDWARD
OCCASIONAL TEACHERS' LOCAL
HPEOT
CONSTITUTION - BYLAWS – POLICIES

DEFINITIONS:
Federation means the Elementary Teachers' Federation of Ontario (ETFO).
Local means the Hastings and Prince Edward Occasional Teachers' Local (HPEOT).
PARLIAMENTARY PROCEDURE:
The official authority for conducting all Local meetings shall be the current Robert's Rules of Order.

ARTICLE I - NAME
1.1	This organization shall be known as the Elementary Teachers' Federation of Ontario Hastings and Prince Edward Occasional Teachers' Local.
ARTICLE II - JURISDICTION
2.1 	The Hastings and Prince Edward Occasional Teachers' Local is a local of the Elementary Teachers' Federation of Ontario.
2.2 	The jurisdiction of the Hastings and Prince Edward Occasional Teachers' Local shall be all elementary occasional teachers employed by the Hastings and Prince Edward District School Board.
Revised September 2014

ARTICLE III - OBJECTIVES
The objectives of the Local shall be:
3.1	 to represent the members of the Hastings and Prince Edward Occasional Teachers' Local;
3.2	 to regulate relations between the members of the Hastings and Prince Edward Occasional Teachers' Local and the Hastings and Prince Edward District School Board including, but not limited to, securing and maintaining through collective bargaining the best possible terms and conditions of employment;
3.3 	to advance the cause of education and the status of occasional teachers in the Local, in the Federation and in the community at large;
3.4 	to promote a high standard of professional ethics and a high standard of professional competence;
Revised May 2010
3.5 	to foster a climate of social justice and to provide a leadership role in such areas as anti-poverty, non-violence and equity;
3.6	 to promote and protect the professional interests of all members of the Local and the educational interests of the students in their care;
3.7	 to cooperate with other organizations having the same or like objectives;
3.8 	to develop sound financial policies for running the Local.
ARTICLE IV-MEMBERSHIP
Section 1 - Active Membership
4.1	 Active members shall be members of ETFO within the jurisdiction of the Hastings and Prince Edward Occasional Teachers' Local.

Section 2 - Associate Membership
4.2.1	 Associate members of the Hastings and Prince Edward Occasional Teachers' Local are those members whose application has been approved by the Local and approved by the Federation Executive and who have paid the annual fee in accordance with the Federation bylaws.

4.2.2	Eligibility for associate membership in the Hastings and Prince Edward Occasional Teachers' Local is as defined in Article 4.2.3 of the Federation Constitution.

Section 3 - Honorary Life Membership
4.3.1 	Honorary Life membership shall be granted in accordance with established procedures as outlined in Article IV Membership, Section 3 Honorary Life Membership, of the ETFO Constitution.

4.3.2 	Those who have been granted an Honorary Life Membership by ETFO or a predecessor organization will have that membership continued in the Federation.

ARTICLE V - RIGHTS AND PRIVELEGES OF MEMBERSHIP
Section 1 - Rights and Privileges of Active Membership
5.1.1	An active member shall have full rights, privileges, and responsibilities of membership in the Federation unless limited by disciplinary action taken in accordance with Article VII of the Federation Constitution.
5.1.2 	The rights of an Active Member shall be;
a) to hold office in the Local and in the Federation;
b) to attend meetings of the Local;
c) to participate in the vote on the preliminary submission in the collective bargaining
process;
d) to participate in all votes related to collective bargaining as set out in the Ontario Labour Relations Act;
e) to participate in any general membership votes;
f) to request Local support in the grievance and arbitration process;
(Revised May 2014)
g) to request Local support in any problem directly related to professional duties;
h) to receive Federation publications and Local communications;
i) to request Federation support in an investigation or disciplinary procedure undertaken by the College of Teachers.
Notwithstanding the above, a member must be in attendance to vote.

5.1.3	 An active member who accepts a position as a temporary or acting Principal/Vice
Principal, which involves any responsibility for the evaluation and/or the disciplining
of other members, shall have the rights, privileges and responsibilities of membership
suspended for the duration of the appointment.
Section 2 - Rights and Privileges of Associate Membership
5.2.1	 An associate member may;
a) attend local functions in a non-voting capacity;
b) receive such Local communications as the Local decides;
c) serve on Local task forces and work groups as the Local decides;
d) receive Federation publications.
Section 3 - Rights and Privileges of Honorary Life Membership
5.3.1	 An honorary life member may;
a) attend Local functions in a non-voting capacity;
b) receive Federation publications and Local communications;
c) serve on Local committees, task forces, and work groups;
d) attend the Annual General Dinner as a guest of the Local.
ARTICLE VI - CODE OF PROFESSIONAL CONDUCT
A member shall:
6.1	 recognize the Federation and Local as the official voice of the members.
6.2	 adhere to the Constitution and Bylaws of the Federation and the Local.
6.3	 refrain from undertaking or supporting actions that undermine established negotiating procedures.
6.4	 honour the terms of the Collective Agreement.
6.5	 strive to eliminate all forms of harassment between individuals in the educational system.
6.6 	endeavour to ensure equity and inclusiveness in the workplace, the Local and the Federation.
6.7 	strive to achieve and maintain a high degree of professionalism and to uphold the dignity and ethical standards of the teaching profession.
6.8 	support collective bargaining initiatives, including a strike authorized by the Provincial Executive

ARTICLE VII - DISCIPLINARY PROCEDURES
7.1 	A complaint alleging the violation of the Code of Professional Conduct shall be submitted by a member, in writing, to the General Secretary of the Federation.
7.2 	The complaint shall state the facts and shall indicate that a copy has been provided to the member about whom the complaint has been lodged.
7.3 	The General Secretary shall investigate the complaint and report with recommendations for further action to the Professional Relations and Discipline Committee
7.4 	Should the General Secretary, after investigation, deem that a complaint against a member is vexatious, frivolous, or an abuse of process, the full-time released officers of the Federation will be informed of the complaint, the course of the investigation, and the rationale or reason for dismissal.
7.5 	The Professional Relations and Discipline Committee shall consider complaints referred to the committee by the General Secretary and report with recommendations to the Executive.
7.6 	The Executive shall determine the discipline to be enacted.
7.7 	The principles of natural justice shall be followed in the disciplinary proceedings.
7.8 	Members found to be in non-support during a job action may be subject to disciplinary procedures that include the possibility of a monetary fine of up to $500 per day.
7.9 	Members found to be in violation of Article VI- Code of Professional Conduct, shall be subject to a range of sanctions that may include, but is not limited to, publication of name in a Federation publication, suspension of the right to hold office in the Federation, and suspension of Federation services except those required by law.

ARTICLE VIII - FINANCES
8.1 	The Executive of the Local shall develop a fiscally responsible financial policy.
8.2 	All financial transactions shall be signed by any two of the following signing officers:
President, Vice President, Treasurer and one other member of the Executive, as decided by the Executive.
8.3 	The fiscal year for the Hastings and Prince Edward Occasional Teachers' Local shall be the period from July 1 of one calendar year to June 30 of the succeeding calendar year.
8.4 	The annual fees and dues shall be as set at the Federation Annual Meeting.
8.5	 If required, an every member levy may be instituted by fifty percent plus one of those members in attendance at the Local Annual General Meeting in accordance with the proposed budget.
8.6 	Expenditures of monies in excess of $300.00 require approval at an Executive Meeting with the exception of the expenses for items included in the budget.
(Revised May 2014)
8.7 	Executive members shall receive travel allowance at the current ETFO rate per kilometer to attend regularly scheduled Executive Meetings and official Local and Federation business.

ARTICLE IX-MEETINGS
Section 1 - General Meetings
9.1.1 	A quorum for General Meetings shall be those of the membership in attendance.
9.1.2	 There shall be at least two General Meetings per year. The Annual General Meeting shall be one of the General Meetings per year.
9.1.3 	The Local may hold such General Meetings of the membership as may be determined by the Executive or on the written request of at least ten- percent of the membership.
Section 2 - Local Annual General Meeting
9.2.1 	An Annual General Meeting of the members of the Hastings and Prince Edward Occasional Teachers' Local shall be held between May 1 and June 30 each year.
	(May 2004)
9.2.2 	The Local Annual General Meeting shall: (May 2006)	
a) receive the annual reports of the officers and committees of the Local;
b) elect the officers for the next year;
c) receive the financial statements;
d) appoint the two reviewers;
e) approve the preliminary budget for the next year;
f) vote on the proposed amendments to the Constitution and Bylaws; (May 2008)
g) transact any Local or Federation business as determined by the approved agenda.
9.2.3 	A quorum for the Local Annual General Meeting shall be the members in attendance.
(Revised May 2010)
Section 3 - Executive Meetings
9.3.1 	Meetings shall be no longer than two (2) hours.
9.3.2 	The meetings can be extended or rescheduled with the consensus of the Executive.

ARTICLE X- AMENDMENTS TO THE LOCAL CONSTITUTION
10.1 	Proposed amendments to the Local Constitution and Bylaws must be submitted to
the Executive by April 1.
10.2	 The Executive shall publish all proposed amendments to the general membership at
least ten days prior to the Annual General Meeting.
10.3 	The Constitution and Bylaws shall be amended, only at the Annual General Meeting,
if sixty percent of the members present at the Annual General Meeting vote in favour
of the proposed amendment.
10.4 	Policy modifications can be presented at any General Meeting and require a majority
vote of the members present, to be accepted.
ARTICLE XII - LOCAL ORGANIZATION
Section 1 - Local Executive
11.1.1 (a)The Local Executive may consist of the following ten (10) members and shall
include:
a) President;
b) Vice-President;
c) Secretary;
d) Treasurer
e) P.L. Chair
f) Equity/Status Chair
g) Health and Safety Chair
h) P.A. Chair
i) Chief Negotiator
j) Executive members-at-large, as necessary to complete the Executive which could include, but are not limited to, Immediate Past President and Goodwill.
(Revised September 2014)
11.1.1(b)Two Executive positions can be held by an Executive Member.
(Revised September 2014)
11.1.2	 The Executive of the Local shall be elected at the Annual General Meeting.
11.1.3	The term of the Executive shall be for two years.
(Revised September 2014)
11.1.4 	The position of Past President is a one-year term, where the most recent President
chooses to continue in an Executive capacity.
11.1.5 	The Executive shall take office on July 1.
11.1.6 	The quorum for the Executive Meeting shall be the members in attendance.
(Revised May 2010)
Section 2 - Stewards
11.2.1 	School groups as per our Constitution:
Bayside School Group, Centennial Group, Centre and North Hastings Group SG, Moira School Group,
Prince Edward School Group, Quinte School Group and Trenton School Group.
(Revised September 2014)
11.2.2 	Each area shall be represented by at least one Steward. Stewards shall be appointed by the Annual General Meeting with the Executive having the power to appoint other Stewards as necessary until the next Annual General Meeting (Revised 2014).
Section 3 – Committees
11.3.2	 Ad hoc committees required to carry out the work of the Local may be established by the Executive or at a General Meeting as necessary. These could include, but are not limited to, the following concerns: awards, budget, communication, political action, public relations, social and benevolent.

ARTICLE XII- AUTHORITY
12.1 	The official authority for any matters not specifically mentioned in the Local Constitution shall be the ETFO Provincial Constitution.
BYLAWS:
BYLAW 1: FEES
1.1 	Each active member shall pay annual fees, set and allocated by ETFO Provincial, that represents a percentage of gross annual salary.
1.2 	Each active member shall pay a Local levy, set and allocated by the Local, based on a percentage of the gross salary per pay period.
BYLAW 2: ORGANIZATIONAL DUTIES
2.1 	The Local, its officers and committees, shall carry out duties and responsibilities in accordance with both the Local and ETFO policies, procedures and resolutions passed at the Local and Federation Annual Meetings (Revised May 2010)
Section 1 - Duties of the Executive
The Executive shall:
2.1.1 	uphold the Constitution, Bylaws and Policies of the Elementary Teachers' Federation of Ontario.
2.1.2	 execute the business of the Hastings and Prince Edward Occasional Teachers' Local in accordance with the Constitution and the decisions of the General Meetings of the Hastings and Prince Edward Occasional Teachers' Local.
2.1.3	 hold at least five regular Executive meetings.
2.1.4	 hold an Executive meeting
a) at the call of the President;
b) at the request of three Executive members.
2.1.5	 receive and approve a financial report at each Executive meeting.
2.1.6	 forward to the provincial office by July 31 of each year the annual reviewed financial statement.
(Revised May 2014)
2.1.7	 forward to the provincial office each year the annual report of the Local.
2.1.8	recommend committee membership and steward appointments to the Annual General Meeting.
2.1.9	 appoint and develop terms of reference for ad hoc committees.
2.1.10 	appoint at least two signing officers of the Local.
2.1.11	 appoint, when necessary, a successor to complete any unexpired term of an elected or appointed Local representative.
2.1.12 	recommend, to the Annual General Meeting, the appointment of two members, who are not part of the Executive nor related to any one serving on the Executive, to review the financial statement before it is submitted.
2.1.13 	develop investment policy.
2.1.14 	appoint a liaison to the Hastings and Prince Edward Teachers' Local.
2.1.15 	Failure of a member of the Executive to attend 50% of the Executive meetings may cause the removal from her/his position, at the discretion of the Executive.
(Revised May 2010)
2.1.16 	maintain an e-mail database of all Local members so that communications can be sent directly to members from the President.
Section 2 - Duties of Officers
2.2.1 Duties of the President
a) to be the official representative of the Local and its members;
b) to call and to preside at Executive, General Meetings and the Annual General Meeting;
c) to be an ex-officio member of all committees;
d) to be one of the signing officers;
e) to make provisions for the counselling of members as needed;
f) to serve as a Delegate or send a designate chosen from the elected Alternates at the Provincial Annual Meeting;
g) to keep an open, direct, two-way communication with the membership;
h) to carry out the business of the Local between meetings of the Executive;
i) to establish and maintain liaison with the news media, affiliated organizations, related organizations, professional publications, the Hastings and Prince Edward District School Board, its administrative staff and other groups of a related nature;
j) to attend Representative Council meetings of the Federation and any other meetings that ETFO requests the Local President to attend;
k) to appoint, in consultation with the Executive, a web page administrator who may or may not be a member of the Local;
l) to monitor and enforce the Collective Agreement;
m) to be responsible for additional duties as assigned by the Executive.
n) to forward an updated database of member email addresses 
o) maintain email database of local members – see 2.1.16 above
(Revised September 2014)

2.2.2 Duties of the Vice President
a) to assume the responsibilities of the President upon the request of, or upon the absence of, or upon the resignation of the President;
b) to act as a member of the Nominating Committee;
c) to act as an alternate signing officer;
d) to be responsible for additional duties in consultation with the President/Executive.
2.2.3 Duties of the Treasurer
a) to keep accurate and detailed financial records of the Hastings and Prince Edward Occasional Teachers' Local based on the Local fiscal year, July 1 to June 30;
b) to make financial reports to each Executive and General meeting of the Local;
c) to make investments with the approval of the Executive;
d) to report investments during each financial report;
(Revised May 2010).
e) to deposit monies into the Local bank account(s);
f) to provide expense forms for the use of the membership;
g) to provide the financial report to the Local Annual General Meeting;
h) to act as a signing officer for the Local;
i) to act as a member of the budget committee;
j) to ensure that the review is completed;
k) to forward the annual reviewed financial statement of the Hastings and Prince Edward Occasional Teachers' Local to the office of the Federation by July 31 (Revised September 2014).
I) to be responsible for additional duties in consultation with the President/Executive.
2.2.4 Duties of the Secretary
a) to maintain accurate records of all meetings of the Local;
b) to maintain accurate records of correspondence received by and sent on behalf of the Local;
c) to prepare and circulate the minutes of Executive and General Meetings;
d) to give notice to the membership of all General Meetings;
e) to write the Annual Report for presentation at the Annual General Meeting of the Local;
f) to forward the Annual Report of the Local to the provincial office of the Federation by June 1;
g) to keep on file an up-dated copy of the Local Constitution and to notify the membership, in writing, of any proposed amendments to the Constitution before the subsequent Local meeting;
h) to be responsible for additional duties in consultation with the President/Executive.
(May 2006)
2.2.5 Duties of the Chief Negotiator
a) to be responsible, with the Executive, for the Local negotiations;
b) to maintain liaison with the members of the Local Collective Bargaining Committee;
c) to solicit input from the general membership to be included in the preliminary submission;
d) to prepare the preliminary submission, in consultation with the Local Collective Bargaining Committee and the Executive, for Federation and Local approval;
e) to present the approved preliminary submission to the Hastings and Prince Edward District School Board for negotiation;
f) to be in charge of the negotiations with the Board, in consultation with the Federation;
g) to arrange for a ratification vote for the Local membership when negotiations are completed;
h) to attend Federation training sessions for Negotiators;
i) to be responsible for additional duties in consultation with the President/Executive.
(Revised May 2010).
2.2.6 Duties of the Past President
a) to be a consultant to the President and to the Executive;
b) to be responsible for additional duties in consultation with the President/Executive.
2.2.7 Duties of the Executive Members-at-Large
a) to be responsible for additional duties in consultation with the President/Executive.
2.2.8 Duties of the Steward Liaison/Chief Steward

Section 3 - Duties of the Stewards
a) to be responsible, with the Executive, for communication with members;
b) to monitor the compliance with the Collective Agreement;
c) to attend Steward training sessions;
d) to attend meetings as a designate for the Steward Liaison/Chief Steward upon request;
e) to be responsible for additional duties in consultation with the President/Executive.
(Revised may 2014).

Section 4 - Duties of Committees
2.4.1 	Committees are responsible to the Local Executive.
2.4.2	 Any Committee Chair who is not a member of the Executive may, at an Executive meeting:
a) speak on any matter before the Executive, but may not vote;
b) sponsor any motion concerning the Committee;
c) speak to any motion pertaining to the Committee.
2.4.3 	The General Terms of Reference for each and every Committee, whether Standing or Ad Hoc, shall be:
a) to hold meetings as the Chair deems necessary;
b) to take action on any matters referred to it by the Executive or the President;
(Revised May 2010).
c) to initiate action on items of its own creation within the mandate of the Committee:
d) to report to the Executive on all motions referred to it with respect to opinions, recommendations and actions taken on such referral motions;
e) to keep a written record of all meetings and send a copy of same to the President and all committee members;
f) to prepare such motions and/or notices of motion as required for the carrying out of these Terms of Reference;
g) to suggest and prepare any by-laws and/or constitutional amendments necessary to expedite the recommendations of the Committee;
h) to submit progress reports to the Executive as required throughout the year;
i) to prepare a written report to be received as part of the Annual Report at the Annual General Meeting;
j) to have the Committee Chair pass on to her/his successor a complete file of the minutes and reports of the work of the Committee;
k) to provide, before September 1, to the Treasurer, a detailed accounting as to the spending of the budgetary allotment of the previous year.
2.4.4	 The Collective Bargaining Committee is governed by the current Provincial, Joint Negotiation Procedures.
2.4.5 	Committee membership, appointment or election of its members, and duties for the committees named in Article VI, Section 3 will be determined by the Executive for presentation at the next General Meeting of the Local.
BYLAW 3: ELECTIONS
Section 1 - Eligibility
3.1.1 	An active member in good standing may be nominated to stand for elected office.
Section 2 - Nominations
3.2.1	 Members shall be notified of the request for nominations at least thirty days prior to the Local Annual General Meeting.
3.2.2 	The deadline for receipt of nominations shall be ten days before the Local Annual General Meeting.
3.2.3	Notwithstanding the above, nominations duly moved and seconded, for all positions except the President and the Vice President, shall with the consent of the nomineebe accepted at the Local Annual General Meeting.
3.2.4 Nomination procedures shall be developed by the Executive.
(Revised May 2010).
Section 3 - Election Procedures
3.3.1 	The Executive of the Hastings and Prince Edward Occasional Teachers' Local shall be elected at the Local Annual General Meeting.
3.3.2	 Candidates shall have the opportunity to address the members at the Local Annual General Meeting, before the election, for a maximum of three minutes.
3.3.3 	The election shall be by secret ballot.
3.3.4 	a) Ballots shall be counted by at least two (2) members selected at the Annual General Meeting,
b) Each candidate may appoint one scrutinizer to observe the counting of the ballot for that candidate's election.
3.3.5 	The vote count for all elected positions shall be released to the members following each ballot.
3.3.6 	The successful candidate will have received fifty percent plus one of the ballots cast. In the event of a tie, a new ballot shall be cast. In the case of more than two nominees for any of the offices, and failing a majority for any candidate on the first ballot, the count of the vote will be announced and the name of the candidate with the least number of votes shall be dropped from the second and succeeding ballots
until one of the candidates has a majority.
3.3.7 	An unsuccessful candidate may seek another position on the Executive for which the member is eligible.
3.3.8	 The ballots will be destroyed by motion of the Annual General Meeting immediately following the elections.
3.3.9	 Elections shall be directed by one (1) active member in good standing, appointed by the Executive, who is not seeking election or appointment.
BYLAW 4 - DELEGATES TO THE ETFO ANNUAL MEETING
4.1 	An active member of the Hastings and Prince Edward Occasional Teachers' Local may be nominated as a delegate to the Federation Annual Meeting.
4.2 	The delegates for the Hastings and Prince Edward Occasional Teachers' Local to the Federation Annual Meeting shall be the President or designate, plus one delegate as specified from time to time by ETFO. The delegate and alternative will be nominated by the Executive.
	(Revised May 2010/May 2014).
4.3 	The names of the Delegates and the Alternate shall be forwarded to the Provincial office prior to July 1.
BYLAW 5 - RESOLUTIONS TO THE ETFO ANNUAL MEETING
5.1	Resolutions to the Federation Annual Meeting shall be passed at a Local General Meeting or Executive Meeting to be held prior to March 1.
5.2 	Submissions must be received by the Executive, in writing, at least five (5) days prior to the meeting.
BYLAW 6 - RELEASE TIME
6.1 	The Executive shall, annually, review the Local's policy with regard to release time for the President, Executive members, Committee members, Stewards and members taking on additional responsibilities on behalf of the Union.
6.2 	This policy shall be presented annually to the Local.
BYLAW 7 - COMPENSATION
7.1	 Executive members and Stewards shall receive travel allowance, at the current ETFO rate per kilometer, to attend regularly scheduled Executive meetings and official Local and Federation meetings and events.
7.2 	The Executive shall, annually, review the Local's policy with regard to Compensation.
7.3 	This policy shall be presented annually to the Local.
7.4 	Members attending conferences, meetings or other professional activities, regardless of their duration, may be compensated for overnight accommodations at the discretion of the Executive.
BYLAW - 8 - FILLING VACACIES
8.1 	The Executive shall be empowered to fill any vacancy of elected or appointed positions with a member in good standing.(Revised May 2010)
8.2 	The Executive shall be empowered to fill any open position following the Annual General Meeting.
POLICIES:
Policy: LOCAL RELEASE TIME
The purpose of this policy is to address the Release Time and payment of the President, Executive Members, Committee Members, Stewards and any other Members who require release time for the performance of duties or the attendance at workshops or conferences authorized by the Local Executive.
1. The President is provided release time, paid at salary grid rate by ETFO Provincial, for the performance of Union activities on behalf of the Local. Should the President require a greater amount of days than are provided by ETFO Provincial, the Local shall pay such costs as deemed necessary by the Executive.
2. Executive Members, Committee Members, Stewards and any other Members who perform duties authorized by the Executive on behalf of the Union, shall be paid release time according to the Collective Agreement.
3. Should the release time provided in the Collective Agreement be exhausted, the Executive Members, Committee Members, and any other Members performing duties authorized by the Executive, shall be paid at daily rate by the Local.
4. Release time shall be claimed through the Board Time Sheet system, but authorized by the signature of the President or designate. A copy of the time sheet, with the purpose of release clearly indicated will be retained by the President.
(Revised May 2014)
5. Any Member who is working in an LTO position and who requires release time, authorized by the Executive, shall be paid at the salary grid rate.
6. This Policy shall be reviewed annually by the Executive and presented to the membership.
POLICY: COMPENSATION
1. Executive members and Stewards shall receive travel allowance, at the current ETFO rate per kilometer, to attend regularly scheduled Executive meetings and official Local and Federation meetings and events.
(Revised May 2010).
2. Committee Members shall receive mileage at the current Federation rate to attend meetings or functions where their attendance has been specifically requested,
3. Members shall receive compensation for long distance telephone expenses as authorized by the Executive.
4. Executive Members shall receive a yearly Honorarium of $250.
5. Stewards shall receive a yearly Honorarium of $75.
6. Committee Members shall receive an Honorarium of $20/meeting where release time is not paid.
7. The Good Will Chair shall receive a yearly Honorarium of $75.
8. Reviewers of the financial records shall each receive a yearly honorarium of $50
POLICY: GOODWILL
The Goodwill Chair will adhere to the principles as are set out by the Hastings and Prince Edward Occasional Teachers' Local. The Chair will provide for the Budget Committee a budget to enable the operation of member recognition. The Executive will annually review the terms of reference.
1. Card
a) Active member on the occasion of a birth or adoption of a child or grandchild.
b) Active member on the occasion of the member's marriage.
c) Active member on the death of a student in the member's class (LTO"s).
d) Active member upon her/his retirement.
e) To the family on the death of a member of the Teacher Local.
2. Card and Flowers
Active member due to a prolonged illness (two weeks plus).
3. Card and Memorial Donation to a Charity of Choice
a) To the family on the death of an active member.
b) Active member on the death of an immediate family member as defined as follows:
i) "Immediate family shall be deemed to include the Teacher's father, mother, child or children, life partner, brother, sister, grandparents, grandchildren, corresponding in-laws and the person who stood in Loco Parentis to the Teacher or to whom the Teacher stood in Loco Parentis.
	(Revised May 2010)
ii) "Life Partner" shall mean any person to whom the Teacher is married or with whom the Teacher is living.
c) To the family on the death of a Trustee of the Hastings and Prince Edward District School Board. )
d) To the family on the death of Administrative Staff of the Hastings and Prince Edward District School Board.
Personal contact by way of a telephone call or a visit, is always considered the best kind of good will that can be offered to our colleagues.
POLICY: PROFESSIONAL DEVELOPMENT REMUNERATION FUND
This Policy has as its purpose to provide funding, on a first come first served basis, to the members of the Hastings and Prince Edward Occasional Teachers' Local. A fund of $6000 is available to members to access for Professional Development courses or workshops using the following guidelines:
1. Members may apply to the PL Chair for a maximum of $200.00 per member, per school year, until such time as the fund is exhausted.
2. Members will be compensated for a maximum of 50% of the cost of their course(s)/workshop(s) or a maximum of $200, whichever is the lesser amount.
3. Members may access the fund for professional growth.
4. Members may apply to the P.L. Chair, in writing or by e-mail, providing the name, a brief description of the course/workshop, the start and end dates plus receipts for all costs of the course or workshop.
5. All applications require the approval of the Executive before the awarding of funds.
6. Applications must be received after the 25^th of August each year, as these funds are used up quickly.
(Revised September 2014)